June 16, 2025

Hey Friend!

Balance doesn’t mean shaking off responsibility—especially when you know it’s the right thing to do.

I learned this the hard way after burning out early in my career, pushing myself to save every project, meet every impossible deadline, and be the hero who stayed until 2am fixing everyone else’s problems.

Now I’ve found something better than blind heroics or total avoidance: a framework for knowing when to step in and when to preserve my well-being.

A while back, I was about to submit a set of documents when I realized we’d missed a critical comment from the Owner. Everyone had gone home, the deadline was staring me down, and I had the skills to fix it myself.

Here’s what we’re going to talk about today:

• The 3-question framework for deadline decisions
• How to gauge your capacity without burning out
• When it’s actually your responsibility (and when it’s not)

This isn’t about becoming lazy or uncommitted—it’s about being strategic with your energy so you can show up consistently for the projects and people that matter most.

3 Questions To Make Smart Deadline Decisions With Clear Boundaries (Even If You’re a Natural Problem-Solver)

In order to build a sustainable architecture career, you’re going to need a handful of decision-making tools that protect both your projects and your sanity.

Let me walk you through the exact framework I use when facing those late-night, last-minute project crises.

Question 1:​
When Did I Last Push Hard for a Deadline?

The first thing I consider is my recent track record of overtime and extra effort.

• Scenario A: If it’s been weeks or months since I’ve stayed late or pushed through a stressful deadline, I’m more likely to dive in and help. My energy reserves are full, and I can handle the temporary intensity.
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• Scenario B: But if I’ve been pushing hard frequently over the past few weeks—working late nights, weekend hours, or carrying extra stress—I step back and look for alternatives before diving in myself.

This isn’t about keeping score or being selfish. It’s about recognizing that your capacity to perform under pressure diminishes when you’re constantly operating in crisis mode.

A fresh Architect who occasionally steps up delivers better work than a burned-out Architect who’s always “saving the day.”

Question 2:​
What Actually Needs to Be Done
(at a Minimum)?

Next, I separate what I’d like to accomplish from what I need to accomplish for the deadline.

• Early in design phases, there’s usually flexibility because you know you’ll have time to adapt and refine later. But as you move closer to bidding or construction, that window closes fast. Money becomes a factor, estimates are involved, and the stakes get real.
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• I ask myself: Is this a “nice to have” refinement or a “must have” requirement for the project to move forward successfully?

Often, the perfectionist in me wants to deliver something polished and complete, but the project only needs something functional and accurate.

Learning to deliver the minimum viable solution when time is tight has saved me countless hours of unnecessary stress while still meeting my professional obligations.

Question 3:​
Is This Actually My Responsibility?

Finally, I consider what my role is on the project and whether I’m the right person to solve this particular problem.

• Sometimes the answer is yes—I’m the project lead, I have the specific skills needed, and stepping in is part of my professional responsibility.
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• Other times, the best thing I can do is make the right people aware of the situation rather than trying to solve it myself.
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• And sometimes, it’s about recognizing that while I could fix the problem, doing so would enable poor planning or communication patterns that hurt the team long-term.

One of the most valuable lessons I’ve learned as an Architect is that I’m not alone, and it’s almost never my sole burden to ensure a project’s success.

When facing a deadline crisis, I remind myself: “It’s not that serious.”

Yes, there’s a professional obligation to fulfill project goals, but missing a deadline won’t hurt or cause harm to anyone. Always try to do your best, but acknowledge that you’re human, you make mistakes, and so does your team.

Final Thoughts

The key to sustainable architecture practice isn’t avoiding all extra effort—it’s being strategic about when and how you invest that effort.

Here’s what you learned today:

• Check your recent energy expenditure before taking on crisis work
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• Focus on minimum viable solutions rather than perfect deliverables
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• Clarify whether stepping in is actually your responsibility or just your habit

The goal isn’t to become someone who never helps or steps up when needed.

It’s to become someone who can consistently deliver good work without sacrificing your health, relationships, or long-term career sustainability.

Your Resilient Next Step​
​(One Small Way to Build Resilience in Your Archi-Life Right Now 🧱)
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​The next time you face a project crisis or a tight deadline, pause and ask yourself these three questions before deciding how to respond.

• Q1: When Did I Last Push Hard for a Deadline?
• Q2: What Actually Needs to Be Done (at a Minimum)
• Q3: Is This Actually My Responsibility?

Write them down somewhere you’ll see them when stress levels are high—because that’s exactly when clear thinking becomes most valuable.

That's all for now.
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Stay creative, my friend—and have a great week!

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And whenever you’re ready, there are 2 ways I can help you:

1. 1-on-1 Coaching: Work directly with me to develop personalized strategies for sustainable practice and career longevity
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2. Speaking at Your Firm or Event: Bring these conversations to your workplace with workshops tailored to your team's specific challenges

Reply to this email for more info!

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